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1995-10-19
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============================= Note: ============================
This remarkable shareware program is creating a lot of excitement
because it saves business people time and money. You will love this
program! It combines unprecedented speed, power, and ease of use into
one highly focused system.
Try it before you buy! If you like the program, you can elect to become
a registered user. If you don't like it, throw it away or erase it
from your hard drive. There is no 'demo' version of the program. You
have the full-blown system, into which you can begin inputting your
data. After this note is the Table of Contents for the documentation
for Mechanic's Scheduler [TM], then the documentation itself.
As you browse through it, you'll observe the scope and power of this
breakthrough program.
Feel free to call me or to send E-mail. I am the author and will be
happy to answer your questions.
Paul Sax
ACS
P.O. Box 850427
Richardson, Texas 75085-0427
voice: (214) 690-6017
fax: (214) 690-4782
BBS: (214) 690-5819
E-mail: paulsax@aol.com
Once you register this program, you will receive unlimited telephone or
E-mail support, professionally printed documentation --over 200
pages!-- and the national zip code lookup file.
My ten years of experience as a database designer will help make this
program functional for you much quicker if you become registered and
avail yourself over the telephone or through E-mail of my free insights
into your particular application.
7,000 hours of my time have gone into development of this magnificent
program (Hence, version '7'). I've been here for four years providing
free telephone and E-mail support.
For those of you who become registered, my program is a highly focused
solution to some longstanding administrative or informational problem.
Software updates and all support documents for this powerful tool are
always available free to you at the high speed ACS Software BBS: (214)
690-5819. With this program, you have a clear path of migration into
networks. The Local Are Network upgrade, if required, will operate in
either a Peer-to-Peer or Client-Server network.
Mechanic's Scheduler [TM] is not free or public domain software.
The author owns the intellectual property, though the distributor
or bulletin board where you acquired this program has had the
physical possession of it.
=== The Paul Sax 30 day performance guarantee: ===
This program has always had a 30 day performance guarantee. Beyond the
point of your registering this program, you have 30 days to evaluate the
product.
You are the best judge of whether or not this program works for you.
If, in your eyes, the program has failed to deliver a level of
performance during that 30 day period equal to its purchase price, then
call or fax me within that 30 days and I'll refund your money that day.
Under this plan, out of the first 1,000 customers who registered this
program, six have asked for refunds.
Mechanic's Scheduler [TM], Version 7.0 overview:
a Windows [TM] 3.1/3.11 application program
from ACS.
Everything is on line!
230 pages of documentation, 60 context-sensitive on line Help screens
Fast Search Capability
Rolodex [TM] features
Appointment Schedules and Graphics
"Layer-in" ability:
99,999,999 layers of data
All Reports fit into a Standard Briefcase!
Be in control of your Customers.
store up to one BILLION names, phone numbers, or appointments
This program includes:
Appointments, Commitments, Callbacks, Statements
Revenues\Expenses, Collections, Graphics, Free-form data search,
Rolodex [TM] features, Labels management, and Reports!
Labels management menu provides 16 options for you,
will recognize 14 different size labels,
handles U.S., Canadian, Australian, and British labels,
and performs U.S. Postal Service 3rd Class Bulk Mail sorting.
With a built in intelligent Telephone\Speakerphone Dialing System,
that dials all of your phone calls for you and tells you
if they are local, local toll, long distance,
long distance toll, or international
and can output up to 20 follow on codes after dialing long distance.
Stores and dials up to one BILLION phone numbers for you.
Links into SBT [TM] and SourceMate [TM] customer files,
as well as Junior and Senior Loose-Leaf Day-Timers [TM].
Contains a built-in proposal and invoice generator.
and can time and cost your activities
as well as automatically create summary or detail statements
to reflect amount owed for activities or consultations.
This program standardizes your contact with
Customers\Customers\Patients or Clients
and converts forgotten verbal commitments into a focused, daily
appointments and callback list that nets you extra business!
Retrieve activities by word or phrase,
and has built in word processor for every record in the Rolodex [TM] file.
To become a registered user for this software,
go to the Main Program Menu, Other Options Menu.
Select option 6, Register Software
Mechanic's Scheduler [TM], Version 7.0
Table of contents
[Note that the tutorials and this Table of contents are contained in
'PROGRAM.DOC'. All appendices are contained in 'PROGRAM.REF', the
reference guide accessible from within the Other Options Menu]
User License Agreement.................................................
Installation and Help Screens..........................................
Tutorial 1: Creating 1 new record in the Customer File,
then adding 2 records into the Activity File..............
Tutorial 2: Creating expense reports from those 2 activities...........
Tutorial 3: Creating appointment schedules.............................
Tutorial 4: Search through data........................................
Tutorial 5: Overview of the 'Layer-in' concept.........................
Service Agreement............................................Appendix A
[unlimited FREE support to Registered Users!]
Other new features: Generating Proposals/Invoices...........Appendix B
Importing Foreign Data.......................................Appendix C
[structure of Customer file]
Modifying the Labels.........................................Appendix D
Procedures for Foreign records and labels....................Appendix E
with special programming for addresses in:
Canada, Australia, Israel and Great Britain!
Time and Billing Stopwatch subsystem.........................Appendix F
[time and bill every activity, with up to 9 labor rates]
Notes on multiple contacts within one company................Appendix G
[program must have one unique record for every customer]
Base Station/Remote Site Consolidation feature...............Appendix I
Import or Output Data........................................Appendix J
ASCII Import
WordStar[TM]/MailMerge[TM]/WordPerfect[TM]/Microsoft [TM] Word 4.0
dBASE III [TM]/SBT [TM]/SourceMate [TM] Output/Dun's [TM]
Mechanic's Scheduler [TM], Version 7.0
Table of contents
[continued]
Contents Pages
Overview of Memo Options:
Every customer and activity record has its own word processor!
Customer Memo..........................................Appendix K-I
Activity Memos........................................Appendix K-II
Quick Memo [TM].......................................Appendix K-III
Establish system-wide values for Quick Memo [TM].......Appendix K-IV
Labels Menu:
13 options that give you control over your data............Appendix L
Select from ten different label sizes!
Automatic Statements [used for billings or collections]......Appendix M
Print functions offered in memos and VIEW.TXT................Appendix N
Create your own industry-specific Help/Data Screen...........Appendix O
Automatic Data Back-up upon exiting the program..............Appendix P
Using the CALLBACK feature in the Activity file..............Appendix Q
['Stack' and 'Point and Shoot' processing options]
Consolidating Multiple Categories in your reports............Appendix R
Statement of Principles from its author......................Appendix S
Assigning priorities to Customers............................Appendix T
Installation Procedures Menu.................................Appendix U
Economic Value of the Portfolio of Customers.................Appendix V
Quick Label [TM]:
Accessing the power of the Labels Management Menu..........Appendix W
Automatic Telephone Dialing System:..........................Appendix X
Output/Translate to 1-2-3 Lotus (C)..........................Appendix Y
[structure of the Customer and activity files]
Create your own fields.......................................Appendix Z
[track and retrieve data using your unique industry-specific codes!]
Act Now! [TM]..............................................Appendix A-1
[create 'Activity Now' from Customer File automatically]
Logic behind Comments/name/city selection..................Appendix A-2
[select out records in 8 different places in program]
Mechanic's Scheduler [TM], Version 7.0
Table of contents
[continued]
Contents Pages
Foreign resellers and distributors.........................Appendix A-3
Foreign Credit Card Registration...........................Appendix A-4
[how to register this program if you are outside of U.S.A. or Canada]
Automatically Create Future Activities.....................Appendix A-5
User Beware !..............................................Appendix A-6
[Tips for database survival]
Selection Criteria Menu....................................Appendix A-7
[Select out records by characters, values, or 'tag']
An Alternate Strategy for creating Invoices or Proposals
from memos in the Activity files:.....................Appendix A-8
3rd Class Bulk Mail sorting................................Appendix A-9
[reduce your mailing charges]
The Flash Report [TM] .....................................Appendix A-10
Quick Stats [TM]...........................................Appendix A-11
'Background' Options.......................................Appendix A-12
Fast Runner [TM] Options...................................Appendix A-13
Open or Pending Activities.................................Appendix A-14
[unfinished or unresolved activities go into 'bucket']
General reports available to you...........................Appendix A-15
[16 selections in the Customer File; 9 in the Activity File]
Potential problems with DOS 'Environment' space............Appendix A-16
Outgoing FAXES.............................................Appendix A-17
[Generating & Transmitting FAXES from this program]
'View' or search options available in Customer file........Appendix A-18
[six 'views' in Get screen; includes phonetical searches]
If the program asks you to re-register.....................Appendix A-19
Day-Timers [TM]............................................Appendix A-20
[Output to Senior or Junior Loose-Leaf continuous forms]
Mechanic's Scheduler [TM], Version 7.0
Table of contents
[continued]
Contents Pages
Inserting Memos into reports...............................Appendix A-21
Logic and treatment of 'Salutation' field..................Appendix A-22
Customer Detail File.......................................Appendix A-23
[A miniature 12 field database within the program]
Zip Code & Area Code look up features......................Appendix A-24
-- Reduce data entry time, while increasing accuracy --
Time zone look up feature..................................Appendix A-25
Add-on interest............................................Appendix A-26
Alternate Phone Number Options.............................Appendix A-27
[20 additional phone numbers per Customer]
Background FAX option......................................Appendix A-28
Auto Merge Letters and Faxes...............................Appendix A-29
Registered trademarks used in this program:
Lotus 1-2-3 (C) is a registered trademark of Lotus Development Corp.
Rolodex [TM] is a registered trademark of Rolodex Corporation
WordPerfect [TM] is a registered trademark of WordPerfect Corporation
Microsoft [TM], Windows [TM], and Word 4.0 are registered
trademarks of Microsoft Corporation
dBASE III [TM] is a registered trademark of Ashton-Tate.
SBT [TM] is a registered trademark of SBT Corporation
SourceMate [TM] and AccountMate are registered trademarks
of SourceMate Information Systems, Inc.
CompuServe [TM] is a registered trademark of CompuServe Incorporated.
Avery [TM] is a registered trademark of Avery Corporation
Day-Timer [TM] is a registered trademark of Day-Timers, Inc.
Trademarks used in Mechanic's Scheduler [TM]:
WordStar [TM] is a trademark of MicroPro International
dBXL [TM] is a trademark of WordTech Systems, Inc.
The Norton Utilities, UnErase, Format Recover, and Speed Disk are
trademarks of Peter Norton Computing Incorporated.
Mechanic's Scheduler [TM] is a trademark of Paul Sax and ACS
Quick Label [TM] is a trademark of Paul Sax and ACS
Quick Memo [TM] is a trademark of Paul Sax and ACS
Act Now! [TM] is a trademark of Paul Sax and ACS
The Flash Report [TM] is a trademark of Paul Sax and ACS
Quick Stats [TM] is a trademark of Paul Sax and ACS
Fast Runner [TM] is a trademark of Paul Sax and ACS
Workstation on a Disk [TM] trademark of Paul Sax and ACS
Automenu [TM] and Magee Enterprises logo are trademarks
of Magee Enterprises
ARCA 1.29, Copyright (c) 1986,1987, Wayne Chin and Vernon D. Buerg.
ALL RIGHTS RESERVED.
ARCE 4.0c, Copyright (c) 1986-89, Wayne Chin and Vernon D. Buerg.
ALL RIGHTS RESERVED.
PKUNZIP Copyright PKWARE, Inc.
Trademarks used in Mechanic's Scheduler [TM]:
[continued]
This program includes zip code data developed by Action Plus Software,
(801) 572-3303
LHA version 2.12, Copyright (c) Haruyasu Yoshizaki, 1988-91
Within this program, LHA.EXE is renamed LHARC.EXE
Rediform [TM] is a trademark of Rediform Office Products.
Dun's [TM] and Dun's Direct Access [TM] are trademarks of
The Dun & Bradstreet Corporation. All sample data contained
in 'SAMPLDUN.TXT' is property of The Dun & Bradstreet Corporation.
MTEZ [TM] is a registered trademark of MagicSoft, Inc.
CASSEND.ASM and CASSEND.EXE are Copyright MagicSoft, Inc., 1991
CAS (Communications Applications Specification) [TM]
is a registered trademark of Intel Corporation
and Digital Communications Associates, Inc.
cPrint [TM], Program Printing Utility, rev 9.0, is a registered
trademark of Daniel Doman.
ACS User License Agreement:
ACS, P.O. Box 850427
Richardson, TX 75085
You may: March 1, 1987
a. Use the program on a single microcomputer on which the package was
designed to operate.
b. Copy the documentation or object code in whole and distribute it to
any other user who wishes to evaluate this software prior to their
becoming a Registered User.
c. Become a Registered User by paying for this with a credit card for
the current asking price, as shown on the program screen, to ACS.
Warranty Disclaimer: Limitation of Liability
Limit of Liability: ACS shall have no liability or responsibility to
you, the customer, or any other person or entity with respect to any
liability, loss, or damage caused or alleged to be caused directly or
indirectly by the ACS Mechanic's Scheduler [TM] tracking system provided by ACS,
including, but not limited to interruption of service, loss of business
or anticipatory profits or consequential damages resulting from the use
or operation of ACS Mechanic's Scheduler [TM].
ACS makes no warranty, express or implied, with respect to the enclosed
documentation, including, without limitation, any user's manual,
reference manual, software program, or software disks, or their
performance, merchantability, or fitness for any particular purpose.
"The Paul Sax/ACS 30 day performance guarantee" applies to the
purchase price of the software and does not have any effect on this
limitation of Liability.
Proprietary Notice:
This document and the software described herein are the proprietary and
trade secret information of ACS. They have been provided pursuant to
this agreement containing restrictions on its use. The program
documentation, program design, and design of program screens are also
protected by federal copyright and trademark law. None of these items
may be incorporated into any other program or programs, in part or
whole, without the express prior written permission of ACS.
Trademarks:
Mechanic's Scheduler [TM], Quick Label [TM], Quick Memo [TM], Act Now! [TM],
The Flash Report [TM], Fast Runner [TM] and Quick Stats [TM]
are trademarks of ACS.
Service:
All service and user support are provided as per the ACS Service
Agreement.
Acknowledgment by user and acceptance of liability:
You acknowledge that you have read this agreement and understand it and
agree to be bound by its terms and conditions. You further agree that
it is the complete and exclusive statement of the agreement between us
which supersedes any proposal or prior written agreement, oral or
written, and any other communications between us relating to the
subject matter of this agreement.
Installation:
Instructions for Installing
this program.
To install this Windows [TM] program using the Run Command:
Choose Run from the File menu in Program Manager or File Manager. The Run
dialog box will appear. Please enter this text into the dialog box:
SETUP
-----------------Help Screen-------------------
Most of the menus have a HELP option. To access these, just push the
"H" key (no quotes, no [RETURN] key). By using your arrows and [Pg
Up], [Pg Dn] keys, you can move around the HELP file. When you are
finished looking at the HELP screen, enter [ESC] to return to the main
program menu.
One menu may branch down to a number of other menus. Think of these as
branches on a tree. Regardless of how far down the tree you go, you
can always return to the next higher level by typing an "R" or
'Escape'. By typing an "R" or 'Escape' repeatedly, you can always
return back to the beginning, the Main Program Menu.
Tutorial One:
Creating one new record in the Customer File,
then enter two records into the Activity file
tutorial 1
Here is the Main Program Menu, the first one you see when you first invoke
Mechanic's Scheduler [TM]:
=============================================================================
Mechanic's Scheduler [TM]: Main Program Menu |
|
1) Customer File |
2) Activities
3) Reports
4) Revenue/Expense
5) Other Options
6) Search Through Data
7) Appointments
8) Select Category
9) Consolidation
A) Your Help/Data screen
B) Import or Output data
C) Economic Value
D) Future Activities
E) Fast Runner |
F) Auto Merge |
X) Exit |
=============================================================================
With Mechanic's Scheduler [TM] you can relate activities to the Customer File, such as
phone calls to customers or inquiries from customers. From the activities
are created future appointments, reports for customers and activities, and
revenue/expense reports.
The purpose of these tutorials will be to show you how the Customer file
integrates with the Activities file and how reports and revenue/expense
summaries are generated from them within Mechanic's Scheduler [TM].
==============================================
| Adding a Record to the Customer File |
===============================================
Let's say that you acquired the business card, below, from someone at a
recent trade show.
Business Card:
-----------------------------------------------------------
| |
| |
| Paul Sax, ACS |
| PO Box 850427 |
| Richardson, TX 75085 |
| |
| |
| Phone: (214) 690-6017 |
| |
------------------------------------------------------------
On the back of this card is scribbled the note: "Sells to OEMs only."
To bring this into Mechanic's Scheduler [TM], go to the Main Program Menu, then invoke
'1' for the Customer File. You will then see:
=============================================================================
Customer File |
------------------- |
---------------------------------------------------------- |
| 8:23:03am |
|--------------------------------------------------------|
| |
| A to ADD data |
| |
| G to GET data |
| |
| L for LABELS |
| |
| H for Help |
| |
| R to Return |
| | |
| | |
---------------------------------------------------------- |
============================================================================
Enter an 'A'. You will see the blank screen as below.
=============================================================================
Date of entry: |
Name of contact: Addressed as (Mr., Ms., Miss or Mrs.) :Mr. |
First Name : Last Name : |
Full Company name of Customer :
-- Address of Customer -- Salutation:
Address1 : Title:
Address2 :
City :Dallas
State TX Zip Code [Zip+4] 0- 0
Phone Number :(214)000-0000
Comment one :
Comment two :
Referred by: Priority, if any: 0
|
Category Selected 1 |
Economic Value: 0.00 |
=============================================================================
You can add data into this screen just by moving your cursor around. After
you have finished entering data, hit the 'ENTER' or 'RETURN' key enough
times so that you go to the end of the screen. You will then automatically
move to the next screen. In this manner, you can enter one screen (or
record) after the other. If you want to stop entering data, leave this field
blank that says:
Full Company name of Customer :
This field is important because the program keeps track of each record by
the name that you enter here. Later on, when you want to search for an
existing record, you have to enter the name that you had originally entered.
Anyway, enter the data from the business card that you saw earlier. Make
sure that you enter 'ACS' for 'Full Company name of Customer'. The
program uses this item to search for other data. When you come to the field
named 'Comment one:', enter the handwritten comment written on the back of
the card: "Sells to OEMs only". Later on, you can search for any of the
keywords, such as "OEM" or "Sells". You would do this from the Main Program
Menu, Search Through Data option. For now, just enter the text as shown,
then push the [RETURN] key enough to go to the bottom of the screen or
'PgDn'. When you are finished, you will see this on the bottom of the
screen.
'1' to go to next record; '2' to create a new memo for this record,
Enter a '3' for Quick Label [TM]; '4' to 'ACT NOW!', Activity Now
When you push the [RETURN] or [ENTER] key again, you will see another blank
screen. The program assumes you are finished entering records when you
leave this field blank:
Full Company name of Customer :
Since you are now looking at a blank record, push the [RETURN] key enough
times to go to the bottom of the screen, or, as a short cut, hold down these
two keys at the same time: [CONTROL] [C], or enter 'PgDn' on the numeric
keypad. This has the effect of 'flipping' to the bottom of the screen during
data entry or edit. This is true wherever you are in the program.
Once you are finished entering data, you will again see:
=============================================================================
Customer File |
------------------- |
---------------------------------------------------------- |
| A to ADD data |
| |
| G to GET data |
| |
| L for LABELS |
| |
| H for Help |
| | |
| R to Return | |
---------------------------------------------------------- |
============================================================================
Now go to the "G" option. You should see:
=============================================================================
Date of entry: 04/15/1986
Name of contact: Addressed as (Mr., Ms., Miss or Mrs.) :Mr.
First Name :John D. Last Name :Cauble, Jr.
Full Company name of Customer : Accounting & Tax Service
-- Address of Customer -- Salutation: John D.
Address1 :11056 Shady Trail Title:
Address2 :Suite 101
City :Dallas
State TX Zip Code [Zip+4] 75229- 0
Phone Number :(214)357-5454 [CST:U.S.A.]
Comment one :He is the accountant who does some work for Lolir Lectronics
Comment two :(also call (214) 357-5461)
Referred by: Priority, if any: 0
-- Function Keys: --
Category Selected 1 F1 = Background F7 = Flash Report
Economic Value: 17000.00 F2 = MagniFile F8 = Dial Phone
Enter N for Next, P for Previous F3 = Quick Label F9 = Hang up Phone
S for Search, M for more commands F4 = Memo F10 = Detail File
Return to Exit F5 = More names ALT F1 = More Phones
F6 = Act Now ALT F2 = Tag/Untag
=============================================================================
This is the screen that you saw a second ago, but with some other commands
at the bottom left:
Enter N for Next, P for Previous
S for Search, M for more commands
Return to Exit
This means that if you enter an "S", you can search for a record. If you
enter an "N", you will go to the next record in the file. If you re-enter
a "P", you will go back one record, to the prior one.
For now, enter 'S'. Once the Search option is selected, you will see these
view or search options:
"1) Search by Company Name"
"2) Search by First Name"
"3) Search by Last Name"
"4) Search by Phone Number"
"5) View or search by Zip Code"
"6) View or search by Category"
"7) Search on Referred by"
The 'S' option gives you the ability to look at the Customer file in any one
of these 'views' or search criteria:
Once you select your 'view,' then all records are stacked or ordered in that
sequence. If, for example, you select the last name 'view', then after you
search and locate one record, all records before and after that one will be
ordered alphabetically by last name.
For now, please enter the single character '1', the default, to "Search by
Company Name".
After you have indicated your 'view' or search preference, a blank screen
will appear, with this highlighted field:
Full Company name of Customer :
Enter the letters 'ACS', followed by a [RETURN]. The program should show
you the record for the company whose information you entered earlier from
the business card.
Observe on the bottom right of the screen:
F6 = Act Now
'F6' means Act Now, or Activity Now. By your entering 'F6', you would
branch into the activity file.
This program makes a distinction between information that does not change
and data that is dynamic or changing.
The Customer file contains static or unchanging info. Into the Activity
file goes the dynamic or changing data.
Think of the Customer file as you would a stack of business cards. It
contains generalized knowledge, such as names and addresses, as well as any
terms or codes specific to your industry. The Activity file, on the other
hand, holds telephone conversions, presentations, or the progress of any
future callbacks and commitments you would make. It also acts as a tickler
file for future events.
In any case, at the 'ACS' record, please enter 'F6' to create the first
activity record.
Once you have entered 'F6', you will see a new activity record. Part of it
is filled in, part still left blank. For now, observe that you can add
these 3 items:
Comments : (up to 200 characters)
Next Appointment: <=====leave the default date
alone unless you have an
appointment.
Revenue/Expense:
On this activity, let's enter the following:
============================================================================
Comments: "Show demo at 9am for modem 212A." |
|
|
Next Appointment::"12/10/1988" <=====do not use any quotes |
|
Revenue/Expense:"50" |
============================================================================
After you have entered the information about ACS, you will see the following
lines appear on the bottom of your screen:
To branch to Memo Options Menu, enter '1'. To make activity 'Open' enter '2'.
To abort, enter a '3'. To accept record & return to prior menu, enter a '0'.
Selection '1', if selected, allows you to enter an additional 15,000
characters in the Memo. Any text you enter into the Memo field becomes
permanently attached to that activity. Each activity record, in turn,
contains a unique activity memo.
If you enter a "3" (without the quotes), then this entire record is
forgotten. Otherwise, this activity record is appended to the Activity file.
If, for any reason, this activity is incomplete, then you could enter "3" to
abort it. Unfinished phone calls are one example of these incomplete
activities.
In any case, please enter '0', the default value, to accept this activity
record.
After you have accepted the activity record, you should be back at the 'ACS'
record in the Customer file from which you created the activity with 'F6'
just now. To verify if you have created the activity, enter 'F7' for Flash
Report.
Flash Report will display to you all associated activity records for the
person. The most recent activity will appear first. If, for example, you
have entered 50 activities for that person over the last three years, then
you will be looking at all of those activities, and can scroll up or down to
see the entire listing of comments that you had entered at the time you
originally created the activity.
As you enter 'F7' for this record, 'ACS', you will see the Flash Report for
this one customer. In this case just one record exists, the one you just
entered. After you have seen this, please enter 'ESC' to exist flash report.
Once back to the 'ACS' customer record left from, please enter 'F6' again to
create a second activity. This time, please enter this info for the second
one:
============================================================================
Comments: "Mail product literature and check back with person |
on Thursday." |
|
|
|
Next Appointment::"12/15/1988" <=====do not use any quotes |
|
Revenue/Expense:"35" |
============================================================================
When you are finished entering these values, enter [RETURN] enough times so
that you return back to the menu for the Activity file or 'PgDn'.
Now that you have come back to the 'ACS' record in the Customer file that you
just came from. Please push the 'ENTER' key once to return to the Customer
file menu of selections:
A to Add
G to Get
L for Labels
R to Return
At this menu, enter either 'R' or 'ESC' to return to the prior screen, the
Main Program Menu.
Later on, as you wish to search for any comment you entered into either the
Customer or Activity files, you can go to the Main Program Menu and invoke
Option 6:
6) Search Through Data
Once that search has identified the activity record in which that word or
group of characters has occurred, it will display the full comment and
customer name to you for each occurrence.
Observe also that if you enter an appointment into this screen, a whole set
of appointment schedules is available to you from the Main program Menu,
Option 7:
7) Appointments
Also, any Revenue/Expense item you enter for this customer or any other
customer can be summarized later, for any period of time, with this option
at the Main Program Menu, option 4:
4) Revenue/Expense
This tutorial has shown you how to add records into the Customer file, and
then later to add records into the Activity File as well.
You have created two activities records for 'ACS', each with following
comments, Revenue/Expense items, and future appointments:
Future
Activity Comments: Revenue/Expense: Appointments:
#1 "Show demo at 9am for modem 212A." $50 12/10/1988
#2 "Mail product literature and 35 12/15/1988
check back with person on
Thursday."
Observe that you did very little data entry for each activity, even though a
lot of detail information was presented to you about each customer--
information that you input only once into the Customer file!
Tutorial Two:
Creating Revenue/Expense reports
from the two records entered into the Activity file
in Tutorial 1:
tutorial 2
==============================================
| Generating Financial |
| reports from |
| the 2 records |
| that you added to the Activity |
| File |
===============================================
From the Main Program Menu, you should see this screen:
=============================================================================
Mechanic's Scheduler [TM]: Main Program Menu |
|
1) Customer File |
2) Activities
3) Reports
4) Revenue/Expense
5) Other Options
6) Search Through Data
7) Appointments
8) Select Category
9) Consolidation
A) Your Help/Data screen
B) Import or Output data
C) Economic Value
D) Future Activities
E) Fast Runner |
F) Auto Merge |
X) Exit |
=============================================================================
Select option '4', Revenue/Expense. You should then see this menu:
=============================================================================
|
Start Date Revenue/Expense Summary Menu End Date |
--------------- --------------------- ---------------- |
| 01/01/1901 | | Please Choose One | | 12/12/2999 |
--------------- --------------------- ----------------
1) Start/stop date
2) Customer summarized
3) Summarize and Post
4) Report
5) Statements
6) Add-on interest [ now Off]
H) for Help
R) to Return
Return to prior menu
Date of most recent posting: 01/01/1901 |
Customer to be summarized: ALL |
|
=============================================================================
Now select option 3. You should then see the following items on the screen:
(Some of them are from Test Data.)
=============================================================================
Updating all of the records in the Customer File |
zeroing out summary and counter fields. |
All detail Revenue/Expense records from the Activity File |
ACS, Category is : 1
$ 50.00, occurred on 07/13/86 <======These 2 dates are when you first
$ 35.00, occurred on 07/13/86 entered the records
Total Revenue/Expense= $ 85.00 into the Activity File
Fourcolor Data Systems, Category is : 1
$ 33.50, occurred on 03/17/1986
Total Revenue/Expense= $ 33.50
Lolir Lectronics, Category is : 1
$ 18.50, occurred on 05/03/1986
$ 22.50, occurred on 04/22/1986
$ 40.00, occurred on 04/18/1986
Total Revenue/Expense= $ 81.00
Texas Commerce Plumbing, Category is : 1
$ 40.00, occurred on 04/22/1986
$ 21.50, occurred on 03/17/1986
$ 27.50, occurred on 03/17/1986
Total Revenue/Expense= $ 89.00
Grand Total....$288.50 |
|
Press any key to continue... |
=============================================================================
The first entries you see under 'ACS' are from the two activity records you
entered earlier in Tutorial Two. The records that follow those two are from
the test data that comes with the demo disks. For now, ignore that phrase:
'Category is : 1'. Observe that the date following 'occurred on' is the date
the activity was originally entered.
After entering [RETURN], you should be back to the Revenue/Expense Summary
Menu. If so, enter option 4:
4) Report
You will then see:
=============================================================================
At this menu you have four choices: |
|
|
0 = No report, return to prior menu
[default]
1 = Report by company name
2 = Report sorted by summarized value,
in ascending order
3 = Report sorted by summarized value, |
in descending order |
|
=============================================================================
Please enter selection '1', followed by [ENTER].
You will then see:
=============================================================================
|
If you wish to send this report to a text file for later viewing, enter |
a "1" now. Enter any other key to print out your report now, including |
[RETURN]. |
|
=============================================================================
Enter a '1' (no parentheses). You will then see the following screen:
=============================================================================
|
You selected sending this report to "VIEW.TXT" for later viewing. |
|
----------------- Please do not touch the keyboard -------------
To abort report, enter the ESC key at any time.
If you elect to view this file now, enter "V". Otherwise, enter |
any other key, including [RETURN]. |
|
=============================================================================
Enter a 'V' (no parentheses) to view the report that you have created.
After you have entered a 'V', you should see the report that is on the top of
the next page.
=============================================================================
Page No. 1 Revenue/Expense Report, Category = ALL |
Start date =01/01/1901, End date |
=12/12/2999, Grand Total = $ 288.50 |
09/30/1992
** NAME : ACS
TOTAL = $ 85.00, PO Box 850427 Richardson , TX 75085 Mr. Paul Sax,
Sells to OEMs only,Category =1 (214)690-6017
** NAME : Fourcolor Data Systems
TOTAL = $ 33.50, 7011 Malabar Street Dayton , OH 45459 Mr. Steve
Takiff, also, call 800-3-4-color, they produce FASTBASE III,Category =1
(513)433-3780
** NAME : Lolir Lectronics
TOTAL = $ 81.00, 13933 N. Central Expressway Suite 212 Dallas , TX
75243 Mr. Alan Lolir, also, call 234-8056 ("Shari"), Jerry Prado works
here John Cauble will bring up SBT system,Category =1 (214)234-8032
** NAME : Texas Commerce Plumbing
TOTAL = $ 89.00, 11056 Shady Trail Suite Dallas , TX 75229 Mr. David
Beard, interested in an estimating program, handling material,labor |
hours,markup,rate, for plumbing,Category =1 (214)357-5454 |
|
=============================================================================
Observe in this report that each company is followed by the information that
you entered once into the Customer file, including the comment.
After you are finished browsing though this report, push the [ESCAPE] key
once to return back to the Revenue/Expense Summary Menu.
Also, the program will default to summarizing all activities for customers
who are in the Customer file. If you wish, you can select just one name on
which to summarize expenses. To verify this, select option 2:
2) Customer summarized
If you had selected one company name, such as 'ACS', then the Revenue/Expense
report would be summarized on that one name only. In this way, you can focus
the report on one company or on all companies that have activities with
revenue/expense items entered into the Activity File.
In addition to selecting by company name, you can select the time period on
which you wish to summarize your revenue/expenses. This defaults to 1,098
years, but you can change this by selecting option 1:
1) Start/stop date
With this option, you can select any period you wish, from a 2 week period
that occurred 5 years ago to last months' expenses. Whatever dates you
select will appear on the top of the report that you then create.
If you are unsure of options 1 through 6 mean, you can call up the Help file,
option H), which will explain option by option what each one does. Try this
now. (When you are finished with the Help screen, push the [ESCAPE] key one
to come back to the Revenue/Expense Summary Menu.
==============================================
| Returning to the |
| Main Program Menu |
| |
===============================================
You should be at the Revenue/Expense Summary Menu. Select the Return option
by pushing 'R' once (no quotes) or [ESC], and you should be back to the Main
Program Menu, below:
=============================================================================
--------------- --------------------- ---------------- |
| 10/05/1992 | | Please Choose One | | 8:58:59am | |
--------------- --------------------- ---------------- |
Main Program Menu
-- Records: -- 1) Customer File
[ 11 ] 2) Activities
[ 19 ] 3) Reports
4) Revenue/Expense
5) Other Options
Lowest Category: 6) Search Through Data
[ 1 ] 7) Appointments
8) Select Category
Highest Category: 9) Consolidation
[ 1 ] A) Your Help/Data screen
B) Import or Output data
C) Economic Value
D) Future Activities
E) Fast Runner |
F) Auto Merge |
X) Exit |
=============================================================================
Tutorial Three:
Creating Appointment reports
from the two records entered into the Activity file:
tutorial 3
==============================================
| Generating Appointment |
| schedules from |
| the 2 records |
| that you added to the Activity |
| File (Tutorial 1) |
===============================================
From the Main Program Menu, you should see this screen:
=============================================================================
Mechanic's Scheduler [TM]: Main Program Menu |
|
1) Customer File |
2) Activities
3) Reports
4) Revenue/Expense
5) Other Options
6) Search Through Data
7) Appointments
8) Select Category
9) Consolidation
A) Your Help/Data screen
B) Import or Output data
C) Economic Value
D) Future Activities
E) Fast Runner |
F) Auto Merge |
X) Exit |
=============================================================================
Select option '7', Appointments. You should then see:
============================================================================
Appointments Menu |
|
--------------------- |
| Please Choose One |
---------------------
1) All prior Appointments
2) Today's Appointments
3) All future Appointments
4) All future Appointments, including today
5) Graphics image
6) Start/stop date
7) Unprocessed activities
8) Priorities
9) Tomorrow's Appointments
A) Appointments, with associated activities
B) Category Consolidation
C) Insert memo into reports: [now Off]
D) Insert Callback info: [now On ] |
H) for Help |
R) to Return |
=============================================================================
Select option 1) All prior Appointments. After you have selected this print
option, or any print option for that matter, the program will first ask you
if you want to send this report to a text file for later viewing. Answer
'yes' to this question by entering a '1'. A few seconds later, the program
will then ask you if you wish to view the report now. Answering 'yes' to
this question by entering a 'V'. You will then see the following report:
=============================================================================
Page No. 1 Appointments Report, Category = ALL |
Prior Appointments |
10/01/1992 |
** DATE: Thursday, January 2, 1986
Fourcolor Data Systems Mr. Steve Takiff (513)433-3780 7011 Malabar Street
Dayton , OH 45459 , See Steve at 9am for a presentation,Category =1
[Callback=01/02/1986: Unprocessed] [Created on 01/01/1986]
, 09:15 AM Sabet Electronics Mr. Doug Quach (214)783-4950 13650 Floyd
Suite 104 Dallas , TX 75243 , Meet him at his store tomorrow for a
demo.,Category =1 [Callback=01/02/1986: Unprocessed], 09:15 AM [Created on
01/01/1986]
** DATE: Friday, January 3, 1986
Accounting & Tax Service Mr. John D. Cauble, Jr. (214)357-5454 11056 Shady
Trail Suite 101 Dallas , TX 75229 , John would like have a conference call
with his customer to see if my service will help him (at 6PM),Category =1
[Callback=01/03/1986: Unprocessed] [Created on 01/01/1986]
Addmaster/Marchant Mr. Hugh Clary (818)358-2395 2000 South Myrtle Ave
Monrovia , CA 91016 , Will meet with Hugh by conference call on Friday at
3PM,Category =1 [Callback=01/03/1986: Unprocessed] [Created on 01/01/1986]
Micro Distribution Center Mr. Tom Lin (214)437-6775 1701 N. Greenville
Suite 905 Richardson , TX 75081 , Meet Tom at 11:00 AM to discuss pricing
for his new line.,Category =1 [Callback=01/03/1986: Unprocessed] [Created on
01/01/1986]
, 10:30 AM Texas Commerce Plumbing Mr. David Beard (214)357-5454 11056
Shady Trail Suite Dallas , TX 75229 , John would like to see the SBT demo
book. Meet him at the Shady Trail office at 1PM,Category =1
[Callback=01/03/1986: Unprocessed], 10:30 AM [Created on 01/01/1986]
** DATE: Monday, January 6, 1986
Accounting & Tax Service Mr. John D. Cauble, Jr. (214)357-5454 11056 Shady
Trail Suite 101 Dallas , TX 75229 , We recently sent him some literature.
Meet with John to clarify how it pertains to his tax service (10AM),Category
=1 [Callback=01/06/1986: Unprocessed] [Created on 01/01/1986]
** DATE: Tuesday, January 7, 1986
Mr. Rex Evilsizor (817)282-6977 Forth Worth , TX , Meet with Rex on
Tuesday at 11AM to clarify his subscription system requirements.,Category =1
[Callback=01/07/1986: Unprocessed] [Created on 01/01/1986]
** DATE: Thursday, January 9, 1986
Addmaster/Marchant Mr. Hugh Clary (818)358-2395 2000 South Myrtle Ave
Monrovia , CA 91016 , I committed to Hugh to deliver a prototype of the
custom register system to him by Thursday at 4PM,Category =1
[Callback=01/09/1986: Unprocessed] [Created on 01/01/1986]
Page No. 2 Appointments Report, Category = ALL
Prior Appointments
10/01/1992
** DATE: Friday, January 10, 1986
, 11:45 AM North American Investment Corp. Mr. Ben Scotkin (800)537-2580
1951 N.W. 19th Street Suite 200 Boca Raton , FL 33432 , On trip to Florida,
meet with Ben on Friday at 10am,Category =1 [Callback=01/10/1986:
Unprocessed], 11:45 AM [Created on 01/01/1986]
** DATE: Saturday, December 10, 1988
ACS Mr. Paul Sax (214)690-6017 PO Box 850427 Richardson , TX 75085 ,
Show demo at 9am for modem 212A.,Category =1 [Callback=12/10/1988:
Unprocessed] [Created on 10/01/1992]
** DATE: Thursday, December 15, 1988
ACS Mr. Paul Sax (214)690-6017 PO Box 850427 Richardson , TX 75085 , |
Mail product literature and check back with person on Thursday.,Category =1 |
[Callback=12/15/1988: Unprocessed] [Created on 10/01/1992] |
=============================================================================
You will observe, first of all, that each appointment date has its own unique
comment, which is the comment that you entered each time you created an
activity record. Secondly, you will observe that even though a lot of
information appears for each appointment, such as name, address, zip code,
and phone number, you did not have to enter hardly any of it yourself. In
other words, the data that you entered once in the Customer file is drawn
over to each activity record that you create, without you having to re-enter
it every time.
In any case, to leave the report that you are viewing, push the [ESCAPE] key
once and you should return to the Appointments Menu. If you wish
clarification of what each of these options mean, push the 'H' key for help
and then browse around the Help screen. When you are finished, push the
[ESCAPE] key again to return to the Appointments Menu.
From the Appointments Menu, select option 5:
5) Graphics image
When you see the following menu, enter '12/10/88' as the starting date for
your graphics display of Appointments:
=============================================================================
|
Enter the starting date for your Appointments |
To use as the starting point for this Graphics chart. |
Date 12/10/88 <=============enter '12/10/88', the date of
your first appointment.
Enter the scale you wish to use for the Leftmost vertical axis.
It defaults to 1, but you can use a decimal (such as .75) if
you wish to zoom in, on your Appointments.
To zoom backwards, use a number larger than 1.0, such as 2.0 or 2.5.
|
Scale: 1.00 |
|
=============================================================================
After pushing [RETURN] once or twice, you will see a graphics image on your
screen similar to the one below. The numbers on the leftmost axis represent
the number of appointments that you had scheduled in the past for the days
represented on the bottom axis.
=============================================================================
|
17 |
16 |
15
14
13
12
11
10
9
8
7
6
5
4
3
2 ___ ____
1 / \ / \
--- --- --- --- --- --- --- --- --- --- --- --- --- ---
Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri
Appointments for 14 days
Starting from 12/10/88, Saturday, December 10 |
[Press any key to continue] |
=============================================================================
Push any key to return to the Appointments Menu.
==============================================
| Returning to the |
| Main Program Menu |
| |
===============================================
You should be at the Appointments Menu. Select the Return option by pushing
'R' once (no quotes) or [ESC], and you should be back to the Main Program
Menu, below:
=============================================================================
Mechanic's Scheduler [TM]: Main Program Menu |
|
1) Customer File |
2) Activities
3) Reports
4) Revenue/Expense
5) Other Options
6) Search Through Data
7) Appointments
8) Select Category
9) Consolidation
A) Your Help/Data screen
B) Import or Output data
C) Economic Value
D) Future Activities
E) Fast Runner |
F) Auto Merge |
X) Exit |
=============================================================================
Tutorial Four:
Using the Search option to locate information
tutorial 4
==============================================
| Searching for Data |
| and information |
| in the 2 records |
| that you added to the Activity |
| File (Tutorial 1) |
===============================================
In Tutorial 1, you added a record to the Customer file based on this business
card:
Business Card:
-----------------------------------------------------------
| |
| |
| Paul Sax, ACS |
| PO Box 850427 |
| Richardson, TX 75085 |
| |
| |
| Phone: (214) 690-6017 |
| |
------------------------------------------------------------
On the back of this card was scribbled the note: "Sells to OEMs only."
In Tutorial 1 you added these two Activity records for 'ACS', each with the
following comments, expense items, and future appointments:
Future
Activity Comments: Revenue/Expense: Appointments:
#1 "Show demo at 9am for modem 212A." $50 12/10/1988
#2 "Mail product literature and 35 12/15/1988
check back with person on
Thursday."
In this tutorial you can search for any first, last, or company name that you
wish. Also, you can select records based on any comment that you entered,
such as '212A' or 'literature'
From the Main Program Menu, you should see this screen:
=============================================================================
Mechanic's Scheduler [TM]: Main Program Menu |
|
1) Customer File |
2) Activities
3) Reports
4) Revenue/Expense
5) Other Options
6) Search Through Data
7) Appointments
8) Select Category
9) Consolidation
A) Your Help/Data screen
B) Import or Output data
C) Economic Value
D) Future Activities
E) Fast Runner |
F) Auto Merge |
X) Exit |
=============================================================================
Select option 6, Search Through Data. You should see the following 'Fast
Search Through Data Menu':
=============================================================================
Fast Search Through Data |
|
--------------------- |
| Please Choose One |
---------------------
1) Lightning fast search
2) Activity records by entry date
3) Search Activity File
4) Search Customer File
5) Select MEMOS
6) Status of ALL Memos
7) Display data or save to VIEW.TXT
[Display only]
8) Quick Stats [TM]
9) Quick search: Detail File
A) Town search in zip file
H) for Help |
|
R) to Return |
=============================================================================
If you want to know in detail what the various options are for, then go to
the Help file by selecting 'H'.
For now select option 1 by typing a '1':
1) Lightning fast search
You should then see this screen. It gives you a choice in searching for
either the first, last, or company name. With this option, you could search
for all 'Bill's or 'Smith's in your file.
=============================================================================
|
With this option, you can search for any one of the following: |
|
0 = No choice, return to prior menu
1 = First Name
2 = Last Name
3 = Company Name
4 = Phone Number
5 = Referred by
6 = Zip Code
7 = Other names
8 = Phone # of other names
9 = Description
10 = MagniFile [TM]
|
Please enter your choice now: |
|
=============================================================================
Enter a '1' for First Name. You should then see:
=============================================================================
|
----Exact Capitalization Not Required----' |
|
Enter the name or value you wish to search for.
-If you enter one value, then the system will show you all of the
records in the file with the first letter that satisfies your search.
For example, if you enter "H" then all of items that begin with H will
appear. If you enter two letters, such as RI, then all of those items
that have the same first two characters in your selected field will
appear.
This selection will continue to prompt you for a value until you
enter 'Return' by itself (preceded by no characters).
|
Enter your letter, letters, or word followed by RETURN |
|
=============================================================================
Enter the first name 'Paul', followed by a [RETURN].
=============================================================================
|
|
enter this |
Enter your letter, letters, or word followed by RETURN: Paul <========== |
|
=============================================================================
You should then see the following list of records in the Customer file
that has a first name of 'Paul':
=============================================================================
|
ACS, Mr. Paul Sax,(214)690-6017,Category =1 [75085] <==============
program will
display this.
=============================================================================
Enter [RETURN] 2 or 3 times, so that you get back to the 'Fast Search Through
Data Menu'. Then select option 1 again by entering a '1':
1) Lightning fast search
You should then see this screen:
=============================================================================
|
With this option, you can search for any one of the following: |
|
0 = No choice, return to prior menu
1 = First Name
2 = Last Name
3 = Company Name
4 = Phone Number
5 = Referred by
6 = Zip Code
7 = Other names
8 = Phone # of other names
9 = Description
10 = MagniFile [TM]
|
Please enter your choice now: |
|
=============================================================================
This time select '3'. This will allow you to search for any company name.
You should then see:
=============================================================================
|
----Exact Capitalization Not Required----' |
|
Enter the name or value you wish to search for.
-If you enter one value, then the system will show you all of the
records in the file with the first letter that satisfies your search.
For example, if you enter "H" then all of items that begin with H will
appear. If you enter two letters, such as RI, then all of those items
that have the same first two characters in your selected field will
appear.
This selection will continue to prompt you for a value until you
enter 'Return' by itself (preceded by no characters).
|
Enter your letter, letters, or word followed by RETURN |
|
=============================================================================
This time enter a 'A', as below, followed by the [RETURN] key:
=============================================================================
|
|
|
Enter your letter, letters, or word followed by RETURN: A <============== |
|
=============================================================================
You will then see this list of companies that start with the letter 'A'.
Observe that 'ACS' is the record that you entered into the Customer File
earlier in Tutorial 1, while the other 2 records are the Test Data that came
with this tutorial. If you had entered 'ACS' instead of 'A' in your search,
then the program would have listed out the one record that met your request,
'ACS'.
=============================================================================
|
|
Once you are finished with your searches, enter 'RETURN' without |
any values.
Enter your letter, letters, or word followed by RETURN: A
Accounting & Tax Service, Mr. John D. Cauble, Jr.,(214)357-5454,Category =1
[75229]
ACS, Mr. Paul Sax,(214)690-6017,Category =1 [75085]
Addmaster/Marchant, Mr. Hugh Clary,(818)358-2395,Category =1 [91016] |
|
Press any key to continue... |
=============================================================================
Go back to the 'Fast Search Through Data Menu' by pushing the [RETURN] once
or twice. Once there, select option 3 by entering a '3':
3) Search Activity File
You should then see this screen:
=============================================================================
|
[search all fields at the same time] |
|
Enter the word or letters that you wish to search for. This
program will search through all of the words in the comments
fields, as well as ID or names fields, and pick out all of
those records that match your inquiry.
Observe that in this search, capitalization does not matter
either in your input or in the file.
Also, observe that it doesn't matter where the word is located
in order for this search to be successful.
This selection will continue to prompt you for a value until |
you enter 'Return' by itself (preceded by no characters). |
|
=============================================================================
Earlier, in Tutorial 1 , you had added these two Activity records for
'ACS', each with following comments, expense items, and future appointments:
Future
Activity Comments: Revenue/Expense: Appointments:
#1 "Show demo at 9am for modem 212A." $50 12/10/1988
#2 "Mail product literature and 35 12/15/1988
check back with person on
Thursday."
Now you are going to search for these activities by key words, such as a
comment, or a city. For now, enter '212a', followed by the [RETURN] key.
=============================================================================
|
|
When you are finished, enter 'RETURN' without any data. |
enter this
Enter the letters or word you wish to search for: 212a <==============
ACS, Paul Sax, Richardson, Show demo at 9am for modem 212A. |
|
Press any key to continue... |
=============================================================================
After you see the prior screen, push [RETURN] once. When the program prompts
you again, enter the word 'demo', followed by [RETURN]. You should then see
a listing of all the activity records that contain 'demo', one of which is
the activity record that you entered. The remainder are Test Data that came
with this tutorial. In this way, you can isolate activities by keywords.
=============================================================================
|
Enter the letters or word you wish to search for: demo |
ACS, 07/27/86, Paul Sax, Richardson, Show demo at 9am for modem 212A. |
Lolir Lectronics, 04/18/86, Alan Lolir, Dallas, purchased SBT demo disk set
for Alan.
Sabet Electronics, 01/01/86, Doug Quach, Dallas, Meet him at his store
tomorrow for a demo.
Texas Commerce Plumbing, 01/01/86, David Beard, Dallas, John would like to
see the SBT demo book. Meet him at the Shady Trail office at 1PM
Texas Commerce Plumbing, 04/22/86, David Beard, Dallas, Purchased SBT
accounting software demo for him. |
|
Press any key to continue... |
=============================================================================
Now push [RETURN] a couple of times so that you return to the 'Fast Search
Through Data Menu'. In Tutorial 1, you entered this comment for ACS:
"Sells to OEMs only."
Now you are going to search for the keyword 'OEM' in the Customer File. To
do that, select option 4:
4) Search Customer File
You will then see the following menu (next page):
=============================================================================
|
[search all fields at the same time] |
|
Enter the word or letters that you wish to search for. This
program will search through all of the words in the comments
fields, as well as ID or names fields, and pick out all of
those records that match your inquiry.
Observe that in this search, capitalization does not matter
either in your input or in the file.
Also, observe that it doesn't matter where the word is located
in order for this search to be successful.
This selection will continue to prompt you for a value until |
you enter 'Return' by itself (preceded by no characters). |
|
=============================================================================
Enter 'OEM', followed by a [RETURN]. You should then see the activity record
that has 'OEM' in the comment.
=============================================================================
enter this |
Enter the letters or word you wish to search for: OEM <================== |
ACS, Paul Sax, Richardson, Sells to OEMs only |
|
Press any key to continue... |
=============================================================================
You can also search for a city, or a first or last name. In options 3 and 4,
you do not have to select which of those you want to find. These two search
options will automatically search through first, last, and company name, as
well as city and comments. To test this while you are still in option 3,
enter 'DALL' to pull out all of those records in the Customer File that are
in Dallas.
=============================================================================
enter this |
Enter the letters or word you wish to search for: DALL <============== |
Accounting & Tax Service, John D. Cauble, Jr., Dallas, He is the accountant
who does some work for Lolir Lectronics (also call (214) 357-5461)
Lolir Lectronics, Alan Lolir, Dallas, also, call 234-8056 ("Shari"), Jerry
Prado works here John Cauble will bring up SBT system
Sabet Electronics, Doug Quach, Dallas, He is owner (or co-owner with Twan),
has some programming skills, and tried to bring up a Dbase III POS system
himself
Texas Commerce Plumbing, David Beard, Dallas, interested in an estimating
program, handling material,labor hours,markup,rate, for plumbing
|
Press any key to continue... |
=============================================================================
Observe that these are all of the records in Dallas. To pull out those in
Richardson, enter 'RICH', followed by a [RETURN].
=============================================================================
enter this |
Enter the letters or word you wish to search for: RICH <=============== |
ACS, Paul Sax, Richardson, Sells to OEMs only |
Micro Distribution Center, Tom Lin, Richardson, is this the same as the
Taiwanese Mfg (Larry at 644-9396)?
P.O. BOX, Alyce Fisher, Richardson, they currently have an 8bit system,
written in compiled basic,and would like to upgrade. |
|
Press any key to continue... |
=============================================================================
Push the [RETURN] key twice. You should now be at the 'Fast Search Through
Data Menu'.
==============================================
| Returning to the |
| Main Program Menu |
| |
===============================================
Select the Return option by pushing 'R' once (no quotes) or [ESC], and you
should be back to the Main Program Menu, below:
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Mechanic's Scheduler [TM]: Main Program Menu |
|
1) Customer File |
2) Activities
3) Reports
4) Revenue/Expense
5) Other Options
6) Search Through Data
7) Appointments
8) Select Category
9) Consolidation
A) Your Help/Data screen
B) Import or Output data
C) Economic Value
D) Future Activities
E) Fast Runner |
F) Auto Merge |
X) Exit |
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Tutorial Five:
An overview of the 'Layer-in' concept:
tutorial 5
"Layer-In" Ability
This feature allows you to "layer-in" lists of names from other sources,
and still keep all reports and labels separate! This means that if you
have 1,000 names in the Customer File and you purchase a list of
customers from someone that has 10,000 names, you can enter them into the
Customer File and yet keep them separate from the original 1,000 when
generating labels or reports. All told, you can "layer-in" 99,999,999
different layers or groups of customers, without one layer overlapping the
other when you produce labels or reports!
In this way, the program is flexible enough so that it will have multiple
uses for you.
With option 8, you can assign a unique category number to each grouping of
customers in the Customer File.
Let's say that your Customer File contains names of customers. Once you
identify a new group of customers, such as a newly-purchased mailing list,
you can separate them by assigning a unique CATEGORY number to the group
while you are entering their information into the Customer File. From that
point on, anytime you wish to segregate that block of records, just go to the
main program menu and enter the CATEGORY option, option 8.
In summary, you can select any one group of customers in the Customer File by
going to option 8 and entering the category number of that specific group.
At that point, the program appears to be dedicated to just that group of
records and everything else appears to have disappeared. Later, if you wish
to combine all records in the Customer File together, you would go to option
8 and enter a '0' for Category Number.